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Association of Hospital Chief Executives

 

 

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Constitution

 

1. Name.

 

The name of the Association is “The Association of Hospital Chief Executives”, (hereinafter called the “The Association”).

 

 

2. Registered Office.

 

The Registered Office of the Association will be situated in the Republic of Ireland.

 

 

3. Objects of the Association.

 

The objects of the Association are:-

 

  • to provide a forum for discussion of problems and matters relating to hospital management;
  • to make representations regarding such matters to Government Ministers, Government Departments, Statutory Bodies or individuals concerned with the interests of members of the Association; 
  • to improve the conditions of employment and protect the interests of members;
  • to assist in movements for the betterment of conditions;
  • to establish a fund or funds for any purpose approved by the Association; 
  • to carry out such actions not hereinbefore specified as the Association may consider incidental or conductive to the attainment of the objects of the Association.

 

For the purpose of promoting these objects the Association may aid and/or join with other Associations or other societies or other Unions or Federations of Unions or Societies, in Ireland and abroad.

 

 

4. Membership.

 

The Association, through the Executive Committee, may receive into membership such persons as are recognised by the Executive Committee to be Hospital Chief Executives, or persons considered by the Executive to be of similar status in the hospital service, the decision of the Executive Committee to be final.

 

Every person whose application for membership has been accepted by the Executive Committee and whose subscriptions to the Association are not more than twelve months in arrears shall enjoy full membership rights of the Association.

 

Membership of the Association shall lapse when twelve months subscriptions remain unpaid and such individual in arrears shall be precluded from participating in all the activities of the Association and be debarred from attending and voting at all Meetings of the Association.

 

Application for membership shall be accompanied by a fee of £20.00 or such other sum as may be determined at the Annual General Meeting. Subscriptions from members shall become due on the 1st January each year.

 

 

5. Executive Committee

 

The Association shall be governed by an Executive Committee consisting of:-

 

(a) Chairman, (b) Honorary Secretary, (c) Honorary Treasurer and up to five other members of the Association who shall be elected at each Annual General Meeting of the Association.

 

The Executive Committee shall have the power to co-opt a member of the Association to fill a vacancy occurring between General Meetings.  

 

The duties and powers of the Executive Committee shall be to manage and superintend the affairs of the Association between General Meetings;  to carry out and enforce observance of its rules;  to be responsible for the administration of the funds of the Association;  to suspend or dismiss members for actions detrimental to the interests of the Association;  to instruct and advise any negotiator(s) on any and all matters concerning the Association which may become the subject of negotiation; to negotiate with third parties on behalf of the Association;  to represent the members of the Association in the settlement of disputes with their employing hospitals; to provide assistance for members appertaining to their conditions of employment and to appoint Sub-Committees or special Committees for particular purposes.

 

The Executive Committee shall have full power to make all necessary arrangements in connection with its own meetings at any of which four shall form a quorum and shall meet not less frequently than once in each quarter.

 

A Special Meeting of the Executive Committee may be convened by the Honorary Secretary on direction from the Chairman or at the requisition in writing from three members of the Executive Committee.  Such Special Meetings shall be held within ten days after receipt of such requisition.

 

 

6. Audit.

 

The Accounts of the Association shall be audited annually.

 

 

7. General Meetings of the Association.

 

An Annual General Meeting of the Association shall be held each calendar year at such time and place as may be determined by the Executive Committee, but not more that fifteen months after the holding of the last preceding General Meeting.

 

All members of the Association shall have the right to attend, speak and vote at General Meetings except as provided in Section 4.

 

The order of business at The Annual General Meeting shall be as follows unless the Chairman shall with the consent of the majority of those present decide otherwise:-

 

Notice of Meeting.

The minutes of the previous Meeting shall be read, confirmed and signed.

Reports of Council and Financial Report.

The Election of Officers and Members of the Executive Committee.

The Election of Auditors.

All business of which written notice has been received by the Honorary Secretary, not less than fourteen days prior to the date of the Meeting.

Any other business admissible.

 

At all Meetings a Motion put to the vote of the Meeting shall be decided by a majority of the members personally present and entitled to vote.

 

When more than one member wishes to speak the Chairman shall indicate which has preference and the Chairman’s decision shall be final.

 

The ruling of the Chairman on all points of order or explanation shall be final.

 

The Chairman shall have a second or casting vote in the event of an equal number of votes for and against a Motion except for the election of Chairman when it shall be decided by lot.

 

Every candidate for election as an officer must be nominated in writing by two members of the Association and must express in writing his/her willingness to serve if elected and all such nominations and expressions of willingness to serve must be received by the Honorary Secretary not less than seven days prior to the date on which the Annual General Meeting is to be held.

 

 

8. Special General Meeting.

 

A Special General Meeting of the Association may be convened by the Honorary Secretary on direction from the Chairman or at the requisition in writing from seven members of the Association.  Such Special General Meetings shall be held within ten days after receipt of such requisition.

 

 

9. Alteration to the Constitution.

 

No new (Constitution) rules shall be made nor shall any of the rules herein contained or hereinafter to be made,  be amended,  altered or rescinded unless with the consent of two/thirds of the members present and eligible to vote at an Annual or Special General Meeting.   Notice of the proposed alteration must be given with the notice convening the Meeting.

 

 

10. Trustees.

 

The Executive Committee shall have power to appoint trustees.

 

 

11. Indemnity.

 

The Executive Committee shall be indemnified out of funds and property of the Association from and against all costs,  charges,  losses,  damages and expenses whatsoever which they shall sustain or incur in the execution of their powers or duties.

 

 

Updated at Annual General Meeting in 2000